A sample memo template can come in very handy. I recently completed a project for an organization and needed to create multiple templates for different levels of management, and one of them was a template specifically for a manager’s memo. The template ended up being a hit for the project because it was so much more than just an outline of things that were to be done. The template had several columns for the manager to fill in as he or she went through the project’s milestones and goals. The template also included a column for the team, the project was working with and what departments needed to be contacted if there were any problems along the way.
Another great use for a template is to provide direction for a team meeting or a committee meeting. This can be done by providing everyone with a form that they are to fill out after the meeting or committee meeting. Then everyone knows what to do right before and after the meeting/ committee meeting. The template should also include the time that the meeting or committee will be held and any other information that the group needs to know about. It’s also a good idea to provide a time limit so that people know if they don’t follow through then they will have to start over at the very beginning of the next meeting.
The templates are usually fairly easy to use and customize, so that you can use them in your own business or organization. They are especially useful for those who need to provide direction to people but don’t necessarily want to call attention to themselves. I have used these templates in my own business and have found them to be extremely helpful. If you have never created a custom memo before, it can be intimidating but I’ve found that once you get started creating your own templates, you’ll find that they are actually quite simple to use. Just remember that when you customize your template make sure that you provide enough detail so that it accurately reflects the type of communication you want to convey.